Dormitory reservations may not be made until the educational activities have been requested, approved and scheduled. Contact Sue Ann Heatherly (304) 456-2209, email) to arrange for these activities.

Once these activities have been scheduled the coordinator for the group must make reservations for the dormitory. This is done by accessing the Reservations Form on the internet starting at the link GB Reservations.  

Reservations must be made at least 30 days in advance of the scheduled activities but should be completed as soon as the specific activities have been arranged.

Once the coordinator has completed the reservations form he/she must send the $50 deposit (see Deposit Requirements below) along with a copy of the signed Deposit Form to Becky Warner (PO Box 2, Green Bank, WV 24944).

Cancellation of the dormitory reservation is possible and must be made at least two weeks in advance of the activities date to avoid a penalty (see Deposit Requirements below).

• Chaperone/leaders are required to be responsible for the group behavior, security, and safety. Group leaders will receive keys to the dorm, but it is the group leaders decision as to when the dorms are kept locked or unlocked. Remember some individuals on site are likely to be observing at very late hours.
  
• Groups will provide their own sleeping bags, pillows, towels, laundry, and toiletry needs (soap and toothpaste).
  
• The group is responsible for ensuring that the dormitory is left in a clean state. The Observatory will provide clean-up tools (mops, brooms, pails, dust pans, and garbage bags) in a closet accessible by the group leaders.
  
• There is a laundry room with washer and dryers. There is no charge for the use of these machines. The Observatory will have available small package laundry soap dispensers, from which individuals may purchase what they need for the laundry room.

• A reservation cancellation is received with less than 2 weeks notice prior to the start of the activity start date. The deposit will be forfeited in full.
  
• The group fails to properly clean the dorm at the conclusion of their stay. The group will forfeit some or all of their deposit.
  
• The group leaves the condition of furnishings and/or premises in an unreasonably damaged state at the conclusion of their stay. The group will forfeit some or all of their deposit.
  
• Key must be returned.

All visitors should be aware that radio emissions from common devices such as cell phones, portable computers and other appliances can be detrimental to the on-going observations with the GBT. There are some restrictions on the use of such devices on the NRAO property.

• Scheduling of educational activities, Sue Ann Heatherly (304 456-2209, email
• Reservations information, Becky Warner (304 456-2227, email) and reservations.
• Green Bank Dormitory description in pdf format.
• Green Bank Dormitory Deposit Form in pdf format.
• Dormitory Rules and Regulations in pdf format.
• Educational Coordinator Policy for Green Bank Dormitory Use in pdf format.